Invoice title MUST match project name in CRM
Both must be manually updated
Used to track client progress (meeting vs no meeting)
Prime Rib = ALWAYS carving station (requires dedicated staff)
Cost hierarchy: Prime Rib (highest), Sea Bass (next)
Buffet = most flexible and recommended
Plated = requires early planning and allergy info first
50 guests:
Washables → 2 staff
Disposables → 1 staff
Plated → 3 staff
2+ entrée options → 4 staff
Pricing:
$195 per staff ($185 if >5)
$275 bartending
$60 drop-off
1.2 servings per guest
Apps: 1.5–1.75 per guest
App pricing: $1.25–$1.95
Meatballs: $1.65
Chicken & Waffles: $1.65
Plates: $16–$20 avg
Minimums:
Weekday: $500
Weekend: $1000
Always list staff duties on invoices
Check weekly menus before confirming
Be flexible with drop-offs
Cover vendors up to ~10 people
Suggest Facebook event page for guest count
Prioritize allergies over preferences
Encourage in-person consultations
Tableclothfactory.com (linens)
Kindred Provisions (budget rentals)
Alchemy (full service)
Epic Events (newer)
Mint to Mix (bartending)
5 Star (rentals)
Precision Events (decor)
IMPORTANT:
Lauren Rouselle → be VERY clear with event details